A board portal is a specialized governance software that securely and safely delivers digital board packs for directors and the secretariat of their organisation. They are automated and speed up making it easier to collaborate, enhanced discussions, and better decision-making. They also aid in aligning all stakeholders to the strategic direction.

They also save money by reducing the cost of printing couriering, printing and emailing. Board members can access documents from the board and communicate with each other via a secure, in-app communication system, even when they’re not in the office. They can prepare https://fitboardroom.com/ for meetings and sign documents online or in-app. They can also use the video conferencing feature for virtual meetings when they’re unable to attend in person.

What should you look for when choosing a board portal

Ask prospective vendors to post demonstrations, as well as detailed, thorough troubleshooting guides, available on their website. They are also expected to give you a full estimate that covers all upfront and ongoing costs. Pricing models can differ and may be based on a flat rate, per feature or by the number of users. Hence, it is important to evaluate them.

The most important aspect of a quality board portal is strong security. It should secure all data in transit and in storage and offer specific controls on authentication and access rights. In addition it should have a disaster recovery plan with an uptime guarantee. Additionally, it should regularly undergo external audits to ensure availability, security integrity, privacy and security.